Uni Bremen > FB10 > bateman > bibliography page

This is a copied and updated version of the page: http://www.ecst.csuchico.edu/~jacobsd/bib/formats/bibtex.html from 12 December 1996 (Dana Jacobsen) which had come to contain some dead and outdated links. Newly added information is shown highlighted. No longer accurate information has been silently dropped.



BibTeX is a program and file format designed by Oren Patashnik and Leslie Lamport in 1985 for the
LaTeX document preparation system (German).
The format is entirely character based, so it can be used by any program (although the standard character set for accents is TeX). It is field (tag) based and the BibTeX program will ignore unknown fields, so it is expandable. It is probably the most common format for bibliographies on the Internet.


The BibTeX program uses style files, a list of citations from LaTeX, and a BibTeX database to create a LaTeX file listing the cited references. Here are some good ones; the idea of style files is that final copy in any journal-specific form can be done automatically.

Dana Jacobsen maintains a list of some BibTeX tools.

There are now several ports of LaTeX and BibTeX for the Mac. A good place to start is MacBibTex by Vince Darley . Of particular interest to the old HyperCard community may be HyperBibTeX, a HyperCard application for managing bibliography databases in a format compatible with BibTeX. (download: * HyperBibTeX 1.0b1, 383 K). There is now also an entire site "dedicated to the Macintosh Tex community".

bp and BibDB both fully support BibTeX.


   author = {Jim Gettys and Phil Karlton and Scott McGregor},
   title = {The {X} Window System, Version 11},
   journal = {Software Practice and Experience},
   volume = {20},
   number = {S2},
   year = {1990},
   abstract = {A technical overview of the X11 functionality.  This is an update
of the X10 TOG paper by Scheifler \& Gettys.}

Common problems

Format Description

Special features

The @STRING command is used to define abbreviations for use by BibTeX. The command @string{jgg1 = "Journal of Gnats and Gnus, Series~1"} defines 'jgg1' to be the abbreviation for the string "Journal of Gnats and Gnus, Series~1". Any reference outside of quotes or braces to jgg1 will be filled in with the full string.

The @PREAMBLE command is used to define formatter code that will be output directly to the bbl file produced by the BibTeX program. This usually consists of LaTeX macros. It is unclear what one should do with the fields when converting to a format that does not use TeX.

The @COMMENT command lets you put any text inside it. It isn't really necessary, since BibTeX will ignore any text that isn't inside an entry. However, you can not have an @ character outside of an item.

Standard entry types

An article from a journal or magazine.
A book with an explicit publisher.
A work that is printed and bound, but without a named publisher or sponsoring institution.
The same as inproceedings.
A part of a book, which may be a chapter (or section or whatever) and/or a range of pages.
A part of a book having its own title.
An article in a conference proceedings.
Technical documentation.
A Master's thesis.
Use this type when nothing else fits.
A PhD thesis.
The proceedings of a conference.
A report published by a school or other institution, usually numbered within a series.
A document having an author and title, but not formally published.

Other entry types

Using these entry types is not recommended, but they might occur in some bibliographies.
A collection of works. The same as proceedings
A patent.

Standard fields

For now I'm going to be lazy and give you what Oren Patashnik wrote about the fields. I'll redo this sometime, including references to how each field should be formatted.
Usually the address of the publisher or other type of institution. For major publishing houses, van Leunen recommends omitting the information entirely. For small publishers, on the other hand, you can help the reader by giving the complete address.
An annotation. It is not used by the standard bibliography styles, but may be used by others that produce an annotated bibliography.
The name(s) of the author(s), in the format described in the LaTeX book.
Title of a book, part of which is being cited. See the LaTeX book for how to type titles. For book entries, use the title field instead.
A chapter (or section or whatever) number.
The database key of the entry being cross referenced. Any fields that are missing from the current record are inherited from the field being cross referenced.
The edition of a book---for example, ``Second''. This should be an ordinal, and should have the first letter capitalized, as shown here; the standard styles convert to lower case when necessary.
Name(s) of editor(s), typed as indicated in the LaTeX book. If there is also an author field, then the editor field gives the editor of the book or collection in which the reference appears.
How something strange has been published. The first word should be capitalized.
The sponsoring institution of a technical report.
A journal name. Abbreviations are provided for many journals.
Used for alphabetizing, cross referencing, and creating a label when the ``author'' information is missing. This field should not be confused with the key that appears in the cite command and at the beginning of the database entry.
The month in which the work was published or, for an unpublished work, in which it was written. You should use the standard three-letter abbreviation, as described in Appendix B.1.3 of the LaTeX book.
Any additional information that can help the reader. The first word should be capitalized.
The number of a journal, magazine, technical report, or of a work in a series. An issue of a journal or magazine is usually identified by its volume and number; the organization that issues a technical report usually gives it a number; and sometimes books are given numbers in a named series.
The organization that sponsors a conference or that publishes a manual.
One or more page numbers or range of numbers, such as 42--111 or 7,41,73--97 or 43+ (the `+' in this last example indicates pages following that don't form a simple range). To make it easier to maintain Scribe-compatible databases, the standard styles convert a single dash (as in 7-33) to the double dash used in TeX to denote number ranges (as in 7--33).
The publisher's name.
The name of the school where a thesis was written.
The name of a series or set of books. When citing an entire book, the the title field gives its title and an optional series field gives the name of a series or multi-volume set in which the book is published.
The work's title, typed as explained in the LaTeX book.
The type of a technical report---for example, ``Research Note''.
The volume of a journal or multi-volume book.
The year of publication or, for an unpublished work, the year it was written. Generally it should consist of four numerals, such as 1984, although the standard styles can handle any year whose last four nonpunctuation characters are numerals, such as `\hbox{(about 1984)}'.

Other fields

BibTeX is extremely popular, and many people have used it to store information. Here is a list of some of the more common fields:
The authors affiliation.
An abstract of the work.
A Table of Contents
Copyright information.
The International Standard Book Number.
The International Standard Serial Number. Used to identify a journal.
Key words used for searching or possibly for annotation.
The language the document is in.
A location associated with the entry, such as the city in which a conference took place.
The Library of Congress Call Number. I've also seen this as lib-congress.
The Mathematical Reviews number.
The price of the document.
The physical dimensions of a work.
The WWW Universal Resource Locator that points to the item being referenced. This often is used for technical reports to point to the ftp site where the postscript source of the report is located.

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12 December 1996
Dana Jacobsen